The Student Learning Experience System (SLES) allows colleagues to manage and record co- and extra-curricular activities completed by all students (undergraduates, taught and research postgraduates). The SLES is connected to the existing Student Information System (SIS) and allows colleagues to perform learning analytics involving students’ academic and non-academic data. More components such as external awards, exit surveys, post-graduation tracking will be built into it gradually to form the full student database and analytics system (Structure of Full System ).

• Individual student record of their participation in co- and extra-curricular activities (Definition ), including their fulfilment of Co-curricular Learning (CCL) and participation in university governance (e.g. committees, working groups), ambassador programmes and student union / societies, etc.
• Details of the co- and extra-curricular activities, including attendance records
• Statistical reports

(Data starting from 2017/18)

The SLES contains highly sensitive privacy information of students. Access to the SLES is strictly on a need-to-know principle. Based on the scope of responsibilities, colleagues are assigned different access rights to perform various functions in their job duties as shown below. Such access is for the sole purpose of facilitating administration and data analysis to better support and promote teaching and learning at the University. There are two types of access rights:

1. System-generated Access Rights
   
   Different access rights have been automatically granted to the following groups of users based on the “need-to-know” principle described above:

   1. Senior management (P/VC, Provost, VPTL, VPAS, VPRD)
   2. Deans and Heads of Academic Departments
   3. Heads of Administrative/Academic Support Offices
   4. Heads/Directors of Research Centres
   5. Programme Directors
   6. Academic Advisors / Research Student Supervisors

   
   Students are also able to enter their own extra-curricular activities and view their own records of co- and extra-curricular activities.


2. Non System-generated Access Rights

   • Assigned online by the Access Right Co-ordinator (see below) to eligible users based on the functions they need to perform in their job duties

Functions include:

1. Create co-curricular activities and upload/update student attendance record via "HKBU Mobile"
2. Enter student attendance in the extra-curricular activities
3. Input the information of student members of university committees (committee secretaries)
4. Enter the names of student ambassadors in programme(s) organised by the user’s department
5. View or search individual student record
6. View or generate statistical reports related to their faculty/school/academy/department/office

Please click here to view the access management table.

We provide real-time attendance taking of SLES activities in HKBU Mobile. For more information, please click here.

The SLES has been implemented with effect from 29 December 2017. The System captures the student learning experience data beginning 2017/18. For non-CCL activities and student attendance records prior to 29 December 2017, colleagues are invited to enter them directly into the System.

Should you have any queries, please feel free to contact us:

Technical Issues	Access Right	Operational Issues (e.g., CCL application, non-CCL activity management, etc)
Mr Stewart Chu, ITO Ext. 7423 / stewartc@hkbu.edu.hk Mr Jeff Li, ITO Ext. 7818 / jeffli@hkbu.edu.hk	Ms Elaine Wong, SA Ext. 7430 / elainew@hkbu.edu.hk Dr Rosa Tang, SA Ext. 7437 / rosatang@hkbu.edu.hk Please approach your Head or Access Right Coordinators to create or amend the access rights by clicking “User Management” on the left menu of the SLES. To find out who is the Access Right Coordinator, please click here.	Mr Franky Fong, SA Ext. 2335 / ffong@hkbu.edu.hk Ms Angelina Chan, SA Ext. 5277 / angelina@hkbu.edu.hk Mr Vincent Lin, SA Ext. 2331 / vincentlin@hkbu.edu.hk