Office of Information Technology Hong Kong Baptist University

About the Student Learning Experience System (SLES)

The Student Learning Experience System (SLES) allows colleagues to manage and record co- and extra-curricular activities completed by all students (undergraduates, taught and research postgraduates). The SLES is connected to the existing Student Information System (SIS) and allows colleagues to perform learning analytics involving students’ academic and non-academic data. More components such as external awards, exit surveys, post-graduation tracking will be built into it gradually to form the full student database and analytics system (Structure of Full System ).

What are Included in SLES?

  • Individual student record of their participation in co- and extra-curricular activities (Definition ), including their fulfilment of Co-curricular Learning (CCL) and participation in university governance (e.g. committees, working groups), ambassador programmes and student union / societies, etc.
  • Details of the co- and extra-curricular activities, including attendance records
  • Statistical reports
(Data starting from 2017/18)

Who can Access?

The SLES contains highly sensitive privacy information of students. Access to the SLES is strictly on a need-to-know principle. Based on the scope of responsibilities, colleagues are assigned different access rights to perform various functions in their job duties as shown below. Such access is for the sole purpose of facilitating administration and data analysis to better support and promote teaching and learning at the University. There are two types of access rights:

  1. System-generated Access Rights

    Different access rights have been automatically granted to the following groups of users based on the “need-to-know” principle described above:
    1. Senior management (P/VC, Provost, VPTL, VPAS, VPRD)
    2. Deans and Heads of Academic Departments
    3. Heads of Administrative/Academic Support Offices
    4. Heads/Directors of Research Centres
    5. Programme Directors
    6. Academic Advisors / Research Student Supervisors

    Students are also able to enter their own extra-curricular activities and view their own records of co- and extra-curricular activities.

  2. Non System-generated Access Rights
    • Assigned online by the Access Right Co-ordinator (see below) to eligible users based on the functions they need to perform in their job duties

Functions include:
  1. Create co-curricular activities and upload/update student attendance record via the mobile App "Check-In@HKBU"
  2. Enter student attendance in the extra-curricular activities
  3. Input the information of student members of university committees (committee secretaries)
  4. Enter the names of student ambassadors in programme(s) organised by the user’s department
  5. View or search individual student record
  6. View or generate statistical reports related to their faculty/school/academy/department/office

Please click here to view the access management table.

Mobile App Support

A mobile App Check-In@HKBU has been launched in August 2018 to facilitate real-time attendance taking of SLES activities by scanning student card or event-based QR code. Analytics are available on the App. The mobile App is also synchronized with the SLES to update the student attendance instantly. For more information, please click here.


The SLES has been implemented with effect from 29 December 2017. The System captures the student learning experience data beginning 2017/18. For non-CCL activities and student attendance records prior to 29 December 2017, colleagues are invited to enter them directly into the System.

Enquiries and Feedback

Should you have any queries, please feel free to contact us:
Technical Issues Management Issues
(e.g., definition of activities, access rights, etc.)
Operational Issues
(e.g., CCL application, non-CCL activity management, etc)
Mr Stewart Chu, ITO
Ext. 7423 /

Mr Rocky Shek, ITO
Ext. 2729 /
Miss Eliza Chan, VPTL Office
Ext. 7605 /
Ms Ita Kung, SA
Ext. 2331 /

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